Job inquiry emails are special emails sent to companies that have not advertised job vacancies. In these emails, job candidates state their interest in working for the organization, present their curriculum vitae and add their resume. Job seekers also give information about the skills, academic qualifications and work experience they have. The job seeker submits his resume online. The job recruiter then reviews the resume and select a number of suitable job opportunities.
Job inquiry emails can contain either a single sentence or a paragraph which mentions the job title, position description, responsibilities and salary. It does not mention any educational qualification or skills required. For instance, if you're looking for an accounting position and mention your previous work experience and qualification in your job inquiry email the recruiter will contact you and ask you to mention it in your cover letter. If you mention it without having achieved the required qualifications, the recruiter may not consider your application.
So before sending out this email, make sure that the candidate mentioned in it has a scope to accept the job and that they mention the details in their letter so that the job can be accessed without any delay. Sending this job inquiry email three to four days before the posted job ends is not advisable. A job vacancy advertisement is usually published at least four days before the vacant one is available. So, it is important that you send the candidate's letter to the right person at the appropriate time. It is recommended to start sending the letters on the same day they are advertised.
If you have mentioned your qualifications in the job inquiry email, the next step is to contact the references listed in the same. This is the best way to reach the right candidate quickly. Contacting the references will help you understand the requirements better. This step is often overlooked by job seekers. But if the references provided in the posting are unable to respond in time, your contact information would definitely be of use as you can call these people for the interview. For this purpose, it is suggested to ask the references for their current contact information and work history.
In case, you are not able to reach the references in time because of busy signals, then, sending an email is a great way to contact them. For this purpose, the job inquiry email should be written in an excellent and convincing manner. You should also ask for their opinions regarding the candidate. The candidates' feedback and recommendations are some of the vital parameters to analyze the candidate. For this purpose, you can send the questions in different categories like education, work experience, job performance, skills and ethics.
While writing the job inquiry email, you may concern regarding some technical aspects such as sending queries and clarifying the same. However, you need to remember that your accuracy in spelling and grammar should be maintained well. In case, you are not aware about the guidelines regarding spelling and grammar, you can seek assistance from the hiring manager. The hiring manager would surely help you with such crucial matters. In addition to that, the selection process of the job would definitely be made easy by sending a friendly email.
The job inquiry email should also include all the relevant information about the position. This may concern about the salary offered by the employer, the terms and conditions, other perks and benefits offered by the employer. You can even mention the skills and experience required for the position. However, it should be noted that you should not exaggerate in your statements. The hiring committee may get suspicious if you are exaggerating about the same. So, instead of exaggerating, it is better to downplay your statements.
You can also make use of job inquiry emails for advertising job vacancies. Many times, companies post job openings in different websites and newsletters. You can also put links to such announcements in your letters.
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